MINUTES OF THE BOARD OF TRUSTEES OF INDIANA UNIVERSITY
Indianapolis
06 September 1969
The Trustees of Indiana University met at a special meeting on Saturday, September 6, 1969,
at 10:00 a.m., at the Roof Lounge in the Union Building at the Indiana University Medical
Center in Indianapolis.
Board members present for the meeting were: Mr. Donald C. Danielson, Mr. Robert
A. Lucas, Mrs. Richard G. Inskeep, Judge Jesse E. Eschbach, Mr. John E. Early, Mr. Carl M.
Gray, Mr. Robert H. Menke, and Mr. Robert E. Gates. Also attending were the following members
of the University's administrative staff: President Joseph L. Sutton; Chancellor H. B Wells;
Vice Presidents D. R. Derge, J. R. Hartley, J. A. Franklin, J. W. Ryan, and L. L. Merritt;
Chancellors B. E. Carter and M. K. Hine; D. Orescanin, C. K. Travis, H. Wilcox, J. B. Joyner,
E. M. Hoff, J. S. Newland, C. E. Harrell; Mrs. Betty M. Hall, Recorder. Also present were: Mr.
Paul Heljnke, President of the Student Body, Mr. Tom Romito, representative from the Indiana
Daily Student, Mr. Tom Newman from Indiana University at Fort Wayne, and members of the
Press.
GENERAL MATTERS
Future Board Meetings
1.A. Mr. Danielson suggested the advisability of changing the days of regular
Board meetings from Friday to Saturday after the end of the football season and asked the
Trustees and administrative officers to consider the suggestion for future determination. He
also suggested, along with President Sutton, that the number of people attending the Board
meetings be reduced. In the future, those attending, in addition to the Trustees, will be:
President Sutton and his staff, the five Vice Presidents, the three Chancellors, and the
Secretary of the Board with his assistant. Unless special items on the agenda require their
attendance, other administrative officers will be free for administrative responsibilities in
their own offices.
Student Matters
1.B.(1) Student Conduct Code. An ad hoc committee,
constituted by the Board at its July meeting, to develop a comprehensive Code for Student
Conduct, and consisting of Chancellor Carter, Chairman; Chancellor Hine; Professor Fuchs;
Professor Donald Gray; Dean Rogers; Dean Kramer, for Vice President Ryan; Mr. Harry Phillips,
student; and Mr. Travis, had furnished the Trustees with its report prior to the meeting. The
full report, a copy of which is filed with the papers for this meeting, consists of: an
introduction, new substantive rules on student conduct, new procedural rules, a commentary on
the new rules, a recital of certain existing rules applicable University wide, and a recital
of certain rules and policies applicable to the Bloomington Campus only. The Board discussed
the new regulations at considerable length, supplementing their previous deliberations about
the matter which had resulted in general agreement on the need for a definite set of rules
and regulations which would spell out violations and methods for dealing with them. Every
part of the proposal was considered with particular emphasis on procedures relating to
disciplinary decisions and appeals.
Following the discussion, the proposed new substantive rules and the proposed
new procedural rules were adopted, with the understanding that a copy of the new Student
Conduct Code would be distributed to each student during registration for the first semester,
1969-70j and adequate distribution would be arranged in succeeding semesters.
A RESOLUTION
RESOLVED by the Board of Trustees of Indiana
University, under the authority conferred by the General Assembly of the State of Indiana,
in compliance with the mandate of the General Assembly in Chapter 273, and in compliance
with Chapter 444, both enacted in the 96th Session of the Indiana General Assembly in 1969,
the following rules and regulations are enacted:
PART I - RULES OF CONDUCT
Section 1.1 Punishable Misconduct
Misconduct for which students are subject to penalties including suspension or
expulsion from the University, includes the commission or aiding the commission of the
following:
- (1) Conduct that is made a crime by the criminal law of the State of Indiana, or of
the United States of America, that takes place on University property or in the course
of a University activity.
- (2) Intentional damage to or destruction of University property or of property on
University premises belonging to others.
- (3) Occupation of all or part of any University building or the use of obstruction or
coercion of any persons, or threats of violence to persons, for the purpose or with the
effect of:
- (i) hampering or preventing the discharge of any University function;
- (ii) limiting the freedom of anyone to go about in a lawful manner; or
- (iii) compelling or preventing specific activities related to the University.
- (4) Intentional interference with any class, other University function, or campus
activity by means of noise, missiles, or other form of disturbance or disruption.
- (5) Intentionally false reporting of a fire, or that a bomb or other explosive has
been placed in any University building or elsewhere on University property.
- (6) Refusal to vacate a building, street, sidewalk, driveway, or other facility of
the University when directed to do so by an authorized office of the University having
just cause to order the vacation.
- (7) Possession of firearms or other dangerous weapons on University property contrary
to law; possession or display of any firearm on University property frequented by the
public, except in the course of an authorized activity; or possession of weapons in
residence halls on University property in violation of residence halls rules.
- (8) Intentional possession on University property of a dangerous article or substance
as a potential weapon, or of any article or substance calculated to injure or discomfort
any person without his consent.
- (9) Possession or use of alcoholic beverages on any University property contrary to
law; the possession or use of alcoholic beverages in any undergraduate residence
supervised by the University; or the use or conspicuous possession of alcoholic
beverages in or on any property of the University frequented by the public.
- (10) Falsifying information submitted to any University office or agency, or offering
a false statement in any University disciplinary proceeding.
- (11) Rioting, or aiding, abetting, encouraging, or participating in a riot or
rioting, or inciting a riot, when the conduct occurs on University property or in the
course of a University activity.
- (12) Acting with violence, or aiding, abetting, encouraging or participating in the
commission of any act of violence, when the con-duct takes place on University property
or in the course of a University activity.
- (13) Using, or attempting to use, University property in a manner inconsistent with
its designated purpose.
PART II - PROCEDURES
Section 2.1 Applicability of Procedures A student charged with violating University rules of student conduct shall be punished
only in accordance with the following procedures. How-ever, house and hall rules and motor
vehicle regulations and procedures under which those regulations are enforced, as well as
procedures under which the University applies its check list to collect monies continue in
force and adjudication of questions rising under them need not comply with the following
procedures and do not apply to controversies that are amenable to those procedures.Section 2.2 Notice
- (a) Disciplinary action against a student shall be initiated by the Dean of Students,
by the sending of a notice to the student. The term "Dean of Students," wherever used in
this Resolution, means, on a particular campus, the University officer bearing that title
or, the University officer appointed to perform functions usually performed by a Dean of
Students. It may, unless the context requires otherwise, include an associate, assistant,
or designee of the Dean of Students.
- (b) The notice shall be sent by certified mail to the student's address as it then
appears in the official records of the University or delivered personally to him. The
notice shall quote the rule claimed to have been violated and shall fairly inform the
student of the reported circumstances of the allegedly wrongful conduct. The notice shall
require the student to appear in the Office of the Dean of Students at a time and on a
date specified (which ordinarily will not be earlier than seven days after the mailing of
the notice) to discuss the alleged violation.
Section 2.3 Student's Response to Charge: Disposition Without Hearing
- (a) When the student appears as required, the Dean of Students shall inform the
student as fully as possible of the facts alleged. The student may, but need not, make
responses and explanations.
- (b) If, after discussion, and such further investigation as may be necessary, the Dean
of Students determines that the violation alleged is not supported by the evidence he
shall dismiss the accusation and notify the student.
- (c) If, after discussion, the Dean of Students is satisfied that the violation
occurred as alleged, he shall so notify the student and shall propose a penalty by means
of a written notice. The student, by such a notice, shall be offered the choice either of
consenting to the determination and proposed penalty or of requesting a hearing before a
faculty hearing officer. The student's choice shall be made in writing and delivered to
the Dean of Student's office on or before the date of election specified in the notice
that proposes the penalty, which shall be a date no earlier than seven days after its
mailing.
- (d) If no written choice is received by the Dean of Students within the time
specified, no hearing shall be held and the punishment proposed by the Dean of Students
shall be imposed, and the action shall be con-sidered final.
Section 2.4 Hearing
- (a) If the student requests a hearing, the Dean of Students shall make arrangements
for the hearing; but thereafter, with notice to the student, the Dean may request the
hearing officer to dismiss the case. If a hearing is to take place, the Dean of Students
shall notify the student of the time, date, and place of the hearing, which shall not be
earlier than ten days after the date of such notice. Unless the student requests
otherwise, the hearing will be closed except to the participants. The student shall
notify the Dean of Students of a desire for a public hearing at least five days in
advance of the hearing.
- (b) The Dean of Students and the hearing officer shall make arrangements satisfactory
to the hearing officer to accommodate observers if a hearing is to "be public, and the
hearing officer's choice of place and his determination of the number of observers that
can be conveniently accommodated is final. Notice of a change of place shall be given
promptly to the student.
- (c) At the hearing, the student is entitled to be present with counsel or an adviser
of his choice and to present witnesses and to cross-examine witnesses who appear. A tape
recording shall be made of the hearing, which shall be kept by the Dean of Students for
one year.
- (d) A hearing shall be conducted before a hearing officer, who shall be a member of
the Faculty appointed by the President. At the hearing, the burden of proving the student
guilty of the alleged violation is on the Dean of Students. The hearing officer shall
preside over the hearing and shall rule on the admissibility of evidence, which may
include hearsay, and on all other questions regarding the conduct of the hearing. Within
ten days after conclusion of the hearing, the hearing officer shall render a written
decision and, if he determines the student is guilty, impose the penalty he determines
appropriate after conferring with the Dean of Students and after other inquiries
considered helpful. The decision and a brief statement of the reasons for it shall be
sent to the Dean of Students and the student.
Section 2.5 Appeal
- (a) The Dean of Students or the student may appeal the decision of the hearing officer
to the Review Board established by subsection (b). An appeal may be initiated by filing a
notice of appeal with the Review Board not later than seven days after receipt by the
appealing party of the decision of the hearing officer. The notice of appeal shall be
accompanied by a copy of the decision of the hearing officer and by a memorandum stating
the grounds for believing the decision to be erroneous or unfair. A copy of the notice of
appeal and of the memorandum shall be simultaneously sent or delivered by the appealing
party to the other party. Further proceedings and the acceptance of other memoranda and
oral argument are in the sole discretion of the Review Board.
- (b) The Review Board shall be composed of the Chief Justice of the Student Supreme
Court (or, where there is none, by a student appointed by the appropriate president of
the student body). a faculty member appointed by the Faculty Council (or, where there is
none, by a like faculty body designated by the President), and an administrative officer
appointed by the President. The administrative member shall serve as chairman.
- (c) The taped record of the hearing shall be made available for audition by the
parties and by the Review Board under arrangements pre-scribed by the Dean of Students.
The Review Board may secure from the Dean of Students a transcript of the hearing, if it
appears to be vital to the disposition of the case. The Review Board shall accept each
determination of fact specifically made in, or necessarily implied by the hearing
officer's decision, except where a finding is not supported by any evidence, and shall
not accept additional evidence, but shall consider only the record of the previous
hearing.
- (d) The Review Board may:
- (1) Affirm the decision which shall be effective as of the date specified by the
hearing officer.
- (2) Affirm the decision (and reduce the penalty) which shall be effective as of the
date specified by the hearing officer.
- (3) Reverse the decision against the student.
- (4) Reverse the decision against the student and order a new hearing.
- (5) Decide questions presented, other than questions of fact or the guilt of the
student, in a case appealed by the Dean of Students, for guidance in future cases, but
no such decision affects the hearing officer's determination in a manner adverse to
the student in the particular case.
- (e) The Review Board shall make a written decision within 20 days after the date on
which the notice of appeal is filed, except where the President upon notice authorizes
additional time.
- (f) If a member of the Review Board is unable or unwilling to serve, the President
shall appoint an appropriate alternate, after consulting with the president of the
student body if the member is a student.
- (g) Two members of the Review Board constitute a quorum, and at least two votes must
be cast in favor of a decision. Inaction of the Review Board makes the hearing officer's
decision final.
- (h) The decision of the Review Board shall be sent to the Dean of Students, who shall
notify the student and proceed appropriately.
Section 2.6 Failure to AppearIf a student notified to
appear before the Dean of Students or before a hearing officer fails to comply, and the
Dean of Students or the hearing officer, as the case may be, reasonably believes the
failure to be inexcus-able, the student shall be considered guilty of the violation alleged
against him and the Dean of Students shall impose the penalty considered appropriate. When
it appears necessary to avoid undue hardship or to avoid injustice, the Dean of Students
may extend the time to enable a student to respond to an accusation or prepare a defense.Section 2.7 Summary ActionSummary suspension of a
student and exclusion from University property may be imposed without the hearing procedure
provided for in this Part, but only by the President of the University upon the
recommendation of the Chancellor of the particular campus. The President shall first be
satisfied that the continued status as a student upon the campus seriously threatens harm
to the student or to any other person or to the property of the University or of others. A
student so suspended may be required to leave the property of the University and may be
notified that he will thereafter be treated as a trespasser if he returns. A student
notified of such a suspension may, within ten days after receipt of such notice, request a
hearing before a faculty hearing officer, as provided in this Part, to determine whether
the summary suspension is justified or whether the person should be reinstated.Section 2.8 Under-age StudentsWhenever disciplinary
action is initiated by the Dean of Students against a student under the age of 21, he shall
make reasonable efforts to assure that the parents or, where applicable, other legal
guardian of the student is notified that the action is pending.PART III - REGULATIONS AND POLICIES APPLICABLE TO ALL
INDIANA
UNIVERSITY STUDENTS*
Section 3.1 Regulations: Penalties and Procedures The
regulations prescribed by this Part are subject to enforcement under the penalties and
procedures outlined in Part I and Part II of this Resolution.
*Regulations and
standards for academic performance are contained in the catalogues of the various Schools,
Colleges and Divisions. Library regulations are published by the University libraries.
Driving and parking regulations are published by the Division of Safety for the Bloomington
Campus and by a designated authority for each other campus.
Section 3.2 Regulations: Cheating and Plagiarism
- (a) Dishonesty of any kind with respect to examinations, course assignments,
alterations of records, or illegal possession of examinations is considered cheating. The
student not only shall abstain from cheating, but shall avoid the appearance of cheating
and guard against making it possible for others to cheat. Any student who helps another
student to cheat is as guilty of cheating as the student he assists.
- (b) Honesty requires that ideas or materials taken from another for either written or
oral use must be fully acknowledged. Offering the work of someone else as one's own is
plagiarism. The language or ideas thus taken from another may range from isolated
formulas, sentences or paragraphs, to entire articles copies from books, periodicals,
speeches or the writings of other students. The offering of materials assembled or
collected by others in the form of projects or collections without acknowledgment also is
considered plagiarism. Any student who fails to give credit for ideas or materials that
he takes from another is guilty of plagiarism.
- (c) A faculty member who has evidence that a student is guilty of cheating or
plagiarism shall initiate the process of determining the student's guilt or innocence. No
penalty shall be imposed by the instructor until the student has been informed of the
charge and the evidence on which it is based and has been given an opportunity to present
his defense to the instructor. If the faculty member finds the student guilty, he shall
assess a penalty within the course and shall promptly report the case in writing to the
Dean of Students. He shall include with his report the names of any other students who
may be involved in the incident and his recommendations for further action. The Dean of
Students, upon consultation with the faculty member if the latter so desires, may
initiate disciplinary proceedings under the applicable regulations.
Section 3.3 Identification Card
Each student shall be
issued an identification card containing his name, birthdate, and picture. Identification
cards may not be transferred or altered. The student must provide accurate personal data. A
student must show his identification card to a University official upon request.
Section 3.4 Policies: Human Rights
With respect to the
use of its services and facilities, the policy of Indiana University is to offer those
services and facilities to students and the general public without regard to race,
religion, or national origin. Such a policy of nondiscrimination represents the democratic
ideal in practice, and results in better personal and business relations within the
community. Therefore, the University encourages and expects the adoption of the same policy
by all persons and businesses serving members of the University family.
Section 3.5 Policies: Free Speech
- (a) Indiana University considers freedom of inquiry and discussion essential to a
student's educational development. Thus, the University recognizes the right of all
students to engage in discussion, to exchange thought and opinion, and to speak, write,
or print freely on any subject, in accordance with the guarantees of our Federal and
State Constitutions. This broad principle is a cornerstone of education in a
democracy.
- (b) For their programs student groups on the campus may freely select persons they
wish to invite as guest speakers or performers. There are no restrictions on the point of
view expressed by speakers other than those imposed by national or state law. The
invitation to an outside speaker does not imply approval or sponsorship of his views by
the University nor by the group inviting him.
Section 3.6 Policies: Use of Facilities
- (a) University facilities are designed to accommodate the scheduled activities of the
University, to accommodate the extracurricular activities of student groups, and to
accommodate visitors and guests of the University. From time to time, as extraordinary
requests may justify, facilities may be made available for programs of various kinds
sponsored by non-university groups, especially for charitable or civic purposes.
- (b) The University does not make its facilities available for fund-raising purposes,
if the funds are designed to enrich an individual or commercial sponsor.
- (c) The University's facilities ordinarily will be unavailable for the purpose of
providing entertainment of a kind that is available in the outside community and is
competitive with it.
- (d) The University reserves the right to control its facilities to assure that events
held on its various campuses are compatible with its prime purpose of serving the
University community by making available to it programs that appear to enhance its
cultural and educational opportunities.
- (e) The University will at all times seek to assure to student and faculty groups
opportunity to meet and hear and exchange ideas and views, however controversial, but it
does not license and will not tolerate what is illegal.
Section 3.7 Policies: Check List
The University check
list contains names of those not permitted to register or receive certified records without
authorization from the appropriate University office. Students are placed on the check list
for the following reasons:
- (1) Scholastic deficiency, as provided by the rules of the faculty.
- (2) Misconduct, as determined under the rules of procedure for the enforcement of this
Resolution.
- (3) Failure to pay an indebtedness owing the University.
- (4) Failure to pay any pledge for, or to account for any money belonging or owing to,
any University-controlled fund.
- (5) Drawing of a check to the order of Indiana University, or any department of the
University, that is returned unpaid through banking channels.
- (6) Failure to file an acceptable report of a health exami-nation as a condition of
initial enrollment on the Bloomington or Indianapolis campus.
PART IV - REGULATIONS AND POLICIES APPLICABLE TO STUDENTS
ON THE
BLOOMINGTON CAMPUS
Section 4.1 Policies; Assembly Ground
- (a) The Board of Trustees has designated an area on Dunn Meadow immediately north of
the Memorial Union as the Indiana University Assembly Ground. Here, members of the
University community may express themselves freely on all subjects, within the limits of
applicable laws and regulations, with or without advance notice. It is expected that all
persons will respect the rights of free speech and assembly that are enhanced by this
action, and will maintain courtesy and good order during such speaking and assembly as
may take place.
- (b) Gatherings on campus elsewhere than on the Assembly Ground will not "be permitted
to disturb classes or interfere with traffic. Reservations for University facilities are
made on a first-come, first-served basis and are subject to the Facilities Use policies
specified in Section 3.6. The use of the streets of Bloomington for parades or
demonstrations is subject to the ordinances of the city.
Section 4.2 House and Hall Regulations
Each major governing group (inter-Residence Halls Association, Inter-Fraternity Council,
Panhellenic Council) is responsible for developing such house and hall rules as are
considered necessary to protect the rights and freedoms of its residents, so long as these
rules do not conflict with other sections of this Resolution. Enforcement shall be by
procedures adopted by each major governing group, subject to appeals for hearing and review
under Part II of this Resolution in cases in which suspension or expulsion has been
assessed as a penalty.
Section 4.3. Housing Regulations
- (a) A student may live in housing of his own choosing.
- (b) For reasons of safety, each campus residence for single students shall be locked
at 12:00 midnight Sunday through Thursday, and at 1:00 a.m. Friday and Saturday
nights.
Section 4.4 Housing Guest Privileges
- (a) Any single undergraduate student contracting for space in the University Halls of
Residence may request assignment to a unit where guest privileges are permitted in living
quarters under the following restrictions:
- (1) Entertainment of guests of the opposite sex may take place between the hours of
1:00 p.m. to 2:00 a.m. three times per week, as designated by unit vote, which may
provide additional restrictions if desired.
- (2) Each guest must be identified and signed in and out by the host student, who
must accompany the guest to and from the host's room.
- (3) The decision to adopt guest hours shall be determined by a two-thirds vote by
secret ballot of the residents in the living unit (defined as those large areas having
common access routes to the exterior of the building rather than individual
floors).
- (4) Floor lounges shall be retained for the convenience of students not entertaining
guests and shall be closed to persons who are not residents of the unit.
- (5) Each unit shall provide for adequate enforcement procedures by the student
officers.
- (b) Each unit must submit its plan to the Office of the Dean of Students for approval
before implementation. Approval is subject to the best judgment of the Dean of Students
as to the plan's practicability and compliance with the restrictions imposed by
subsection (a).
- (c) Students residing in University Halls of Residence who do not request assignment
to units that may adopt guest privileges may entertain guests of the opposite sex in the
designated public areas of each unit.
- (d) Students residing in fraternity and sorority houses may adopt guest privileges
under subsections (a) - (c), including submitting the plan for guest hours to the Office
of Dean of Students before implementation.
Section 4.5 Motor Vehicles Regulations
- (a) A student who operates a motor vehicle in the University community must register
the vehicle with the Division of Safety and obtain a student decal. The registration fee
is five dollars for the school year and two dollars for the summer session. Decals are
issued during registration or, after registration, at the Office of the Division of
Safety.
- (b) Requests for decals will be honored only upon presentation of the student's I.D.
card and accurate information on the license number, insurance, and ownership of the car.
No decals will be issued for vehicles bearing dealers' plates. No student may register a
car that is not titled to him or to a member of his immediate family or legal guardian,
without prior approval from the Traffic Office. Students registering erroneous license
numbers, by accident or design, are subject to the full range of disciplinary action
mentioned in Part I and a $25.00 fine.
- (c) Freshmen and sophomores may not possess or operate a motor vehicle on University
property or on fraternity or sorority property. Married students, veterans, students 21
or over, disabled students, students requiring a car for employment purposes, and
students commuting from home may apply to the Traffic Office for exemption from this
restriction. The application must be made and approved before the vehicle is brought on
campus property.
- (d) A student operating a motor vehicle in the University community shall adhere to
all driving and parking regulations. Violations are recorded against the owner of the
vehicle in all instances. The fines for violations are as follows: $1.00 for the first,
$3.00 for the second, and $5.00 for the third and subsequent violations. Student fines,
following notice affixed to the vehicle involved or handed to the student by the Division
of Safety, shall be paid in the Traffic Office, and will be deposited in the Scholarship
Fund. Copies of the regulations are available at the Division of Safety and at the
Traffic Office.
- (e) A Student Parking Appeals Committee, composed of students, appointed by the
Student Senate, shall consider written appeals for waiving fines accord-ing to procedures
prescribed by it in writing and published by the Division of Safety. An appeal must be
sent in writing to the Traffic Office within two weeks of the violation.
PART V - EFFECT OF RESOLUTION
The Resolution now adopted
is effective September 6, 1969. Acts performed before that date are governed by the rules
in force at the time of the act. The procedures for determination of violations of rules
applicable to students established by this Resolution are effective with respect to charges
of mis-conduct made against a student after the effective date of this Resolution. Other
cases of alleged misconduct shall be determined under the procedures adopted by this Board
of June 6, 1969.
Unanimously approved on motion duly made and seconded.
1.B.(2) Printing Student Conduct Code. President Sutton
informed the Board that the Printing Plant did not have proper facilities for printing the
Student Conduct Code by registration on Monday, September 10, and requested authority to
depart from the regular bidding procedure and award the printing contract to Owen Litho,
Spencer, Indiana. To cover the cost of printing and binding 60,000 copies, the cost would be
$5,110.00.
Unanimously approved on motion duly made and seconded.
1.B.(3) Chapter 179 of the General Assembly of 1969. Mr.
Carl Gray called the attention of the Board to an act passed by the General Assembly directed
toward preventing trespassing upon public property and imposing penalties therefor. (Chapter
179, Acts of the General Assembly of 1969.) He expressed his belief
that the strict enforcement of the act will help to maintain law and order on the campus, and
recommended that the Board request the cooperation of the student body, the faculty, and the
administration in the enforcement of the statute.
Approved by consent.
Sale and Lease Arrangement With Private Investors
2.A.(1) In view of the fact that interim financing for income producing
facilities on the Bloomington Campus is at the top of the limit at the Indianapolis banks and
in consideration of the high interest rates in the current bond market, Mr. Don Clark,
Assistant Treasurer, requested permission to explore the possibility of a sale and lease
arrangement with private investors whereby the University would sell certain buildings
(Eigenmann Quadrangle) under a contract to lease the buildings and pay off the indebtedness
over a period of years; this would amount to less than the number normally required to
amortize the bonds issued to finance the buildings. It is probable that the total cost would
be less, but the legality of the lease arrangement and other practical considerations must be
investigated.
Approved by consent.
CONSTRUCTION, CONTRACTS, PURCHASES, AND CHANGE ORDER MATTERS
Awards of Contracts
3.A.(1) The following matter regarding awards of contracts was reported and
approval requested as follows:
- (a) Demolition Contract #26 for the removal of 14 houses at the Indiana
University Medical Center. Bids for demolition of these 14 houses were received
August 28 as follows:
| Service Demolition Company |
$12,150.00 |
| Zebrowski Associates |
14,888.00 |
| Frank Luzar d/b/a |
|
| West Side Construction Company |
16,980.00 |
| Cleveland Wrecking Company |
17,760.00 |
| Dore Wrecking Company |
22,000.00 |
Because of the performance record of Service Demolition Company (formerly known as
Service Wrecking Company), it was recommended that the bid of Zebrowski Associates in the
amount of $14,888.00 be considered the best bid and award made to that firm.
DEMOLITION CONTRACT #26
THIS CONTRACT made this 6th day
of September 1969, by and between Zebrowski and Associates,hereinafter called the
"Contractor" and THE TRUSTEES OF INDIANA UNIVERSITY - INDIANAPOLIS, Indianapolis, Indiana,
hereinafter called the "Owner".
Witnesseth: That the Contractor and the Owner for
the consideration stated herein agree as follows:
ARTICLE I. SCOPE
OF WORK. The Contractor shall perform all labor, furnish all materials, necessary
tools and appliances, and transportation services required to demolish and remove houses
owned by Indiana University at Indianapolis, Indiana, as indicated in the specifications
which specifications are made a part of this contract, and shall do everything required by
this agreement, the general conditions of the contract, and the specifications.
ARTICLE II. CONTRACT PRICE. The Owner shall pay to the
Contractor for the per-formance of this contract, subject to any additions or deductions
provided herein, in current sums as follows:
| Base Sum Bid $14,888.00 |
(Fourteen Thousand Eight |
|
Hundred Eighty Eight Dollars) |
ARTICLE III. TIME OF COMPLETION. The work to be performed under this
contract shall be commenced in fifteen (15) days or less after the period of thirty (30)
calendar days thereafter.
ARTICLE IV. ACCEPTANCE OF FINAL
PAYMENT. Final payment shall "be due thirty (30) days after completion of the work,
provided the work to "be then fully completed and the contract fully performed. Upon receipt
of written notice that the work is ready for final inspection and acceptance, the
Superintendent of Buildings and Grounds, Indiana University Medical Center, shall promptly
make such inspection and when he finds the works acceptable under the contract and the
contract fully performed, he shall promptly issue final certificate over his own signature,
stating that the work provided for in this contract has been completed and is accepted by
him under the terms and conditions thereof, and that the entire balance sum to be due the
Contractor, and noted in these final certificates, is due and payable. Before issuance of
final certificate the Contractor shall submit evidence satisfactory to the Superintendent of
Buildings and Grounds and the Owner that all payrolls, materials bills, and other
indebtedness connected with the work have been paid.
ARTICLE V. THE
CONTRACT DOCUMENTS. The Specifications together with this agreement form the
contract and they are fully a part of the contract as if herein attached or herein repeated.
The following is an enumeration of the Specifications.
- Notice to Bidders General
- Conditions Instructions to
- Bidders Wrecking Contract
- Structures to Be Razed
- Proposal
- Non-Collusion Affidavit
- Financial Statement Form 96A
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and the
year first above written.
Unanimously approved, on motion duly made and seconded.
FACULTY AND PERSONNEL MATTERS
Appointment of Dean of Students
4.A. It was the recommendation of the administration that Dr. Thomas C.
Schreck be appointed as Dean of Students, with the additional title of Assistant Professor of
Education (part-time), effective September 1, 1969 at a salary of $20,000.00 payable on a 12
month basis.
Unanimously approved, on motion duly made and seconded.
Appointment of Vice Chancellor for Administration and Budgetary Planning
4.B. It was the recommendation of the administration that Dr. Robert C. Turner
be appointed as Vice Chancellor for Administration and Budgetary Planning, Bloomington
Campus, effective September 1, 1969 at a salary of $32,000.00 payable on a 10 month basis.
Dr. Turner will retain his academic title of Distinguished Professor of Business Economics
and Public Policy.
Unanimously approved, on motion duly made and seconded.
REAL ESTATE AND LEGAL MATTERS
Real Estate Matters
5.A. The following Real Estate matter was presented by Mr. Clark:
- (1) Indianapolis Matters
- (a) Isadore Krieger et al - properties as follows:
784-786 Indiana Avenue
and 538 West New York, Estate of David Krieger
Approval was requested to take an
option in the amount of $10.00 to purchase the above listed property in Indianapolis for
$40,000.00. Because there are others interested in these properties, it was brought to the
attention of the Board that there is an urgency in signing the option as soon as possible.
Unanimously approved, on motion duly made and seconded.
Legal Matters
Rudy Farm, Owensboro, Kentucky
5.B.(1) Mr. Early reported that the State of Kentucky has asked the Trustees
to deed to that state approximately forty (40) acres of the Rudy Farm owned by the Trustees.
The State of Kentucky plans to build on the property an interim detention home for juvenile
cases. Since the land was received by the Trustees from the Rudy Estate, some question exists
as to their legal right to part with the property as a gift. Mr. Travis was directed to
investigate the legal aspects of the matter prior to any further discussion.
Adjournment
The meeting adjourned at 12:00 noon after closed executive session, to meet
again on call of the Secretary on September 26, 1969.
C. E. Harrell, Secretary
THE TRUSTEES OF INDIANA UNIVERSITY